Contingent worker recruitment

Important notice about recruitment

We have introduced additional recruitment processes and guidelines for hiring managers to be aware of, effective from 1 April 2024. Read more below.

Additional recruitment approval process

Information about recruitment approval processes and advertising vacancies internally

Contingent workers refer to any colleagues who are hired on a temporary basis, sometimes referred to as ‘agency workers’ or ‘temps.’ Sometimes Barnardo’s needs to hire contingent workers to help meet the requirements of delivering services and to cover absences or peaks in workload.

Contingent workers can also be external consultants or contractors, who we may need to hire for the provision of services or performance of duties to/for Barnardo’s.

The hiring process

See the table below to understand the hiring process for the different types of contingent workers, and read more details below.

Contingent worker	Paid by	Team for processing	Initial touch point	System processing	Responsibility for required checks
Agency temp	Agency	Recruitment centre	Hiring manager	Business Services Hub	Hiring manager and agency
Contractor or Consultant	Invoice	Recruitment centre	Hiring manager	External Consultants Questionnaire (ECQ), Business Services Hub, eArcu	Recruitment (ECQ) and Hiring manager
Student placement	N/A	Recruitment centre	University, Hiring manager	Business Services Hub	Line manager

Preferred Supplier List

Colleagues must use the Preferred Supplier List to recruit and engage workers. The list includes 14 selected suppliers offering the best standardised rates and all suppliers have access to our referencing requirements, safeguarding pre-engagements checks, and the Barnardo’s Welcome Pack.

Find out more about the Preferred Supplier List.

Agency worker or ‘temp’

The agency worker guidance sets out the process for employing an agency worker via Reed. It also includes the role and responsibilities of Reed and Barnardo’s for managing the agency worker, as well as the agency workers’ rights.

Reed provides its temporary agency workers with a copy of our Welcome Pack.

Resources you need (available to download at the bottom of this page):

Agency worker guidance
Welcome Pack
Contingent worker request form

Contractor or consultant

The commissioning managers and prospective consultant/contractor must complete the External Consultants Questionnaire (ECQ). This is to ensure a consultant/contractor’s self-employed status is assessed and verified so that the correct status is determined for tax purposes under the off-payroll working rules (IR35) and all required processes are complete.

Resources you need (available to download at the bottom of this page):

External Consultants Questionnaire (ECQ)
External Consultants Questionnaire Flowchart
Status Determination Statement Template
Guidance to determining employment status
ECQ Q&A
Welcome pack

Welcome pack

Line managers must ensure a copy of the Welcome Pack (download below) is given to, signed by, and returned to you by:

temporary agency workers who do not come via Reed
contractors/consultants who have been approved via the ECQ process

Support

If you need any support with these processes, please raise a ticket on the Business Services Hub.